- #Create archive lotus notes 8.5 how to#
- #Create archive lotus notes 8.5 archive#
If this property is not set, the criteria will not locate any documents to archive. Do not use this option unless the database property Maintain Last Accessed is set.
Not accessed in more than - to specify documents not opened in the specified time frame. Documents created prior to this date are eligible for archiving. #Create archive lotus notes 8.5 archive#
Older than - to specify the date the archive criteria settings document was created as the start date for the document retention period. This criteria determines which documents are candidates for archiving. Under "Which documents should be cleaned up?" specify the criteria that defines an "old" document. 
This will truncate large documents and documents with attachments. Remove attachment, leave summary and 40KB - to leave the header information and 40KB of the body of the mail document. Remove attachment, leave summary - to leave only the header information on the mail document.
Reduce the size of the documents in the database - to truncate copies of the archived documents that remain in the user's mail database. Delete older documents from the database - to delete copies of archived documents that remain in the user's mail database. If you chose to Copy old documents, for "How should documents be cleaned up?," choose one: Use this setting to enforce document-retention policies that delete all documents after a specified time. 
Clean up database without archiving - to delete documents from the user's mail database without copying them into an archive database. Copy old documents into archive database then clean up database - to archive (copy) documents to the archive database and then clean up (delete or reduce those documents) from the user's mail database. Uncheck if you are creating archive criteria to use later.ĥ.ğor "How should documents be archived?," choose one:. Check to enable this archive criteria. This name also appears in the user's mail folder outline under Actions - Archive. When you add criteria to an archive policy settings document, this is the name that appears in the selection box. FieldĮnter a name that identifies the archive criteria. Provide the following information on the Basics tab. Select the Selection Criteria tab, and then click "New Criteria."Ĥ. Click "Add Settings" and then select Archiving to create a new Archive policy settings document. 
Select the Archive policy settings document for which you want to create archive criteria settings, and then click "Edit Settings.". To create archive criteria policy settingsġ.ğrom the IBM® Lotus® Domino® Administrator, select the People & Groups tab, and then open the Settings view. For example, for the end user John Smith, whose mail file is jsmith.nsf, the archive database name is a_jsmith.nsf. The name of the archive database is based on a specified number of characters (the default is 50) from the user's mail file name. The default name format for a user's archive database file is a_xxxx.nsf, where a_ is the prefix and xxxx is the name of the mail database. Archive is the default name for the archive directory. Specifying the name and location for the Archive databaseīy default, the archive mail database is stored in the directory archive, located in the data directory. 
Which documents should be cleaned up? You provide a definition of an "old document" by specifying age criteria, and then applying that age criteria either to all documents or all documents in specified folders. How should documents be cleaned up? Once documents have been copied to an archive database, you can either delete the copies that remain in the user's mail file, or reduce the size of the document. How should documents be archived? Archiving can be a combination of copying old documents to an archive database and then performing clean-up tasks on the users mail file, or just deleting them. Mail file criteria answers these questions: And finally, you define what an old document is. #Create archive lotus notes 8.5 how to#
Do you archive them (copy them to an archive database) or just delete them? If you archive them, you determine how to "clean up" the copies of the archived mail documents that remain the user's mail file. When you specify archive criteria, you determine what to do with old documents in a user's mail file. After you create archive criteria, you can use it in one or more archive policy settings documents. You create an Archive Criteria policy settings document from within an Archive policy settings document. You use an Archive Criteria policy settings document to define sets of criteria to use when archiving an IBM® Lotus® Notes® user's mail documents.
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